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HOW DO I REQUEST A GROUP VISIT TO IMAGINON?

Researching Your Group Visit | Requesting Your Group Visit | Preparing Your Group | Helping the Day Go Smoothly | After Your Visit | Helpful Resources

Check out our age-level offerings on the Group Visit chart.

If you want to know more programming details or special events per day, visit our calendar.

If there is a program you want to attend, be sure to choose a visit time when that program is happening. Patrons in groups are admitted on a first-come, first-served basis for most programs. Choose three possible dates and 90-minute timeslots.

Requesting Your Group Visit

  • Click on the appropriate request form link on the chart below.

  • Fill out and submit the form at least three weeks in advance of the earliest date you request. (If you do not have e-mail access, you may call (704) 416-4605 to request a reservation, but this will slow down your request process.)

  • Receive an e-mail confirmation acknowledging your request.

  • Receive a confirmation letter via e-mail outlining your visit OR receive a phone call to try and arrange an alternate date and time.
  • Fill out and FAX back an ImaginOn Bus Lot Use Agreement.


Preparing Your Group Back to Top

  • Confirm your chaperones and share the ImaginOn Chaperone Guidelines with them.


  • Find out from your youth who has visited ImaginOn already. Share the website with young people and families unfamiliar.


  • Visit ImaginOn yourself ahead of time, if you can. The best leader is an informed leader.


  • Encourage young people to bring (or get) a library card, so they can use the facility and check out materials to the fullest extent.

  • Review our Group Visit Policy, available on-line.


  • Chaperones should wear an identifiable nametag, linking them to your organization.


  • Group leaders should have official ID cards from your camp or school or group.


  • Provide a nametag (first-name only) for all the young people in your group.


  • Pre-set your groups of 8 youth with one chaperone. Provide each chaperone with a list of student names, the cell phone number of the group leader, for both clarity and emergency.


  • Be sure to bring along emergency contact information, including the office number for your organization.


  • If you are bringing lunches, make a plan for how you will store and transport them. Remember ImaginOn lunch space is limited, only available during the school year, and must be requested. Informal outdoor spaces are open on a first-come, first-served basis as weather allows. We recommend eating your lunch before or after you visit ImaginOn.
    Check out the county parks that may be along your route if you want to have a park picnic.



Helping the Day Go Smoothly Back to Top

  • Check in at the Welcome Desk.


  • Turn in your completed Bus Lot Use Agreement if you did not FAX one.


  • Pick up a Bus Parking Permit / Bus Parking Map, if needed, at the Welcome Desk.


  • (NOTE: Free bus parking is a significant distance from ImaginOn, so plan accordingly if your bus driver is also a chaperone.) Permits can also be downloaded (Adobe Reader Required).

  • Establish a pick-up time with your bus driver and exchange cell phone numbers, if needed.


  • Establish a time and place for groups to meet for departure.


  • Lunches can be stored at the entrance or in your reserved area. All other belongings must be carried with you.



After Your Visit Back to Top

  • Please take a moment to fill-out your e-mail survey to let us know how your visit went and what you’d hope to see in future visits.

  • If you want your young people to write to us, we’d love to hear from them! Send their letters and pictures to:

    Group Visit Letters
    Attn: Education Coordinator
    ImaginOn
    300 East 7th Street
    Charlotte, NC 28202


Helpful Resources Back to Top



Group Visit Request Option Chart Back to Top

Pre-school Fun (ages 3-5)
Kids Stuff (6 - 11)
For Teens Only


Pre-school Fun
Ages 3 to 5

ExperienceDescriptionGroup SizeDaysStart/End TimeRequest a Group Visit

Pre-school Fun

Small groups explore their choice of hands-on technology, story time, literacy activities, pretend play, puppet fun, seek and find games, books, music and more. Some activities are staffed. Others are chaperone guided. Check out the ImaginOn calendar for details and special events. No fee. 15-125M-F10-11am
11am-12pm
Request Program

Pre-school Story Drama Time-$

A Children’s Theatre Teaching artist leads a group of preschoolers through story-based drama exploration. Fee: $100/hour.15-30M-F10-11am
11am-12pm
Request Program

Pre-school Post Show Exploration

Following a theatre production, preschoolers explore ImaginOn’s library, storytime, hands-on activities, puppet fun and technology. No fee.15-125School show daysFollowing 9:30, 10 or 11:30am show; one hourRequest Program

Pre-school CTC Production-$

Bring a group of young people to see a Children’s Theatre production, just right for pre-schoolers. Fee: $6/ticket.10+Click here for school show information.


Kids Stuff
Ages 6 - 11

ExperienceDescriptionGroup SizeDaysStart/End TimeRequest a Group Visit

KidsPlay Visit

Small groups explore their choice of hands-on technology, story time, activities, pretend play, puppet fun, scavenger hunts, word and letter games, library services and more. Some activities are staffed. Others are chaperone guided. Check out the ImaginOn calendar for details and special events.15-125M-F10-11am
11am-12pm
Request KidsPlay Visit

KidsAct Drama Workshop-$

A Children’s Theatre Teaching artist leads a group of kids through story-based drama exploration and imagination games. Fee: $100/hour.15-30M-F10-11am
11am-12pm
Request KidsAct Drama Workshop

Kids Library Orientation

Students learn how to use the public library and complete tasks such as search the catalog, place holds, find books, and access library databases, then complete a scavenger hunt to challenge their library skills. No fee.15-30M/W10:30am or as requested
Request Kids Library Orientation

Kids Studio i Skills Session

Small groups explore introductory hands-on skills in music creation, animation, or movie design using the Studio i equipment. Recommended for kids new to Studio i.10-15M/W/F10-10:30am
10:30-11am
11-11:30am
11:30-12pm
Request Studio i Skills

Kids Computer Time

Groups explore Tech Central's software offerings, from MS Office programs to computer art to internet study skills, and more. 15-20M/W/F10-11am
11-12noon
1-2pm
Request Kids Computer Time

Kids Post Show Exploration

Following a theatre production, kids explore ImaginOn’s library, storytime, hands-on activities, puppet fun and technology. No fee.15-125School show daysFollowing 9:30, 10 or 11:30am show; lasts one hourRequest Kids Post Show Exploration

Kids CTC Production-$

Bring a group of young people to see a Children’s Theatre production, just right for kids. Fee.10+Click here for school show information.


For Teens Only

ExperienceDescriptionGroup SizeDaysStart/End TimeRequest a Group Visit

Teen Rotation

Three sub-groups rotate through teen stations at ImaginOn: the Loft, Tech Central, and Studio i. They experience an overview and brief hands-on time to explore the three areas.60-75TU/TH10am-12pmrequest Teen Rotation

Teen Theatre Workshop-$

A Children’s Theatre Teaching Artist leads teens in theatre and improvisation exercises. Fee: $100/hour.15-30M-F 10-11am
11am-12pm
Request Teen Theatre Workshop

Teen Loft Freeplay

The group tours the Loft to give students an idea of the fun offerings for teens everyday! Possible activities include: video gaming, board games, giant chess or super-size Connect 4. No fee.15-30M/W10-11am
1-2pm
4-5pm
Request Teen Loft Freeplay

Teen Library Orientation

Students learn how to use the public library and complete tasks such as search the catalog, place holds, find books, and access library databases, then complete a scavenger hunt to challenge their Loft and library services knowledge and skills. No fee.15-30M/W10-11am
1-2pm
4-5pm
Request Teen Library Orientation

Teen Studio i Skills Session

Small groups explore introductory hands-on skills in music creation, animation, or movie design using the Studio i equipment. Recommended for teens new to Studio i. No fee.10-15M/W/F10-10:30am
10:30-11am
11-11:30am
11:30-12pm
Request Teen Studio i Skills Session

Teen Computer Time

Groups explore Tech Central's software offerings, from MS Office programs to computer art to internet study skills, and more. 15-20M/W/F10-11am
11-12noon
1-2pm
Request Teen Computer Time

Teen Research Time

Teens learn to conduct research at the library, with a special focus on how to use the library databases. Students learn to find books on a specific topic. It is helpful if teens have a pre-set topic in mind when visiting the Loft for a Teen Research Time group visit. No fee.15-30M/W10-11am
1-2pm
4-5pm
Request Teen Research Time

Teen Post Show Exploration

Following a theatre production, teens explore ImaginOn’s teen library, video gaming, board games, giant chess, hands-n activities and scavenger hunts. No fee.15-75School show daysFollowing 9:30, 10 or 11:30am show; lasts one hourrequest Teen Post Show Exploration

Teens CTC Production-$

Bring a group of young people to see a Children’s Theatre production, just right for teens. Fee.10+Click here for school show information.
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©2005 Public Library of Charlotte & Mecklenburg County
ImaginOn 300 East Seventh St., Charlotte, NC 28202, (704) 416-4600
A collaborative venture of The Public Library of Charlotte & Mecklenburg County & Children's Theatre of Charlotte
Direct comments to the Webmaster



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