ImaginOn: The Joe & Joan Martin Center has meeting rooms and theatres available for community use subject to internal scheduling needs and support staff availability. All events and programs are expected to harmonize with the character and mission of ImaginOn, and the Public Library reserves the right to limit the use of its facilities for this purpose. PDF Rate Sheet

Rentals During Operating Hours | After Hours Rentals | Birthday Parties

Rentals During Operating Hours

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• During regular hours, rental facilities in ImaginOn will follow the Public Library’s standard policy for “Meeting Room Use” with the exception of the 2 theatres.
• Theatre availability is subject to the production needs of the Children’s Theatre of Charlotte.
• Rooms are rented in 4 hour increments which includes set-up and break-down time.

Space	Size (sq ft)	Capacity	For-Profit Rate	Non-Profit Rate
The Round The Library’s round storytelling room includes a puppet theatre and kitchenette. The room is carpeted and can be made more intimate by reconfiguring a dramatic floor-to-ceiling drapery.	1170	75	Max 4 Hrs. $200 Max 8 Hrs. $400	Max 4 Hrs. $140 Max 8 Hrs. $280
Courtyard An enclosed (uncovered) outdoor courtyard, with concrete and recycled rubber surfaces, foliage and street level views to Seventh Street.		75	Max 4 Hrs. $150 Max 8 Hrs. $300	Max 4 Hrs. $105 Max 8 Hrs. $210
Studios A,B,C or D Four classrooms – an Art Studio flooded with natural light, a Dance Studio with a barre and mirrored wall, and two multi-purpose Studios.	780-900	50	Max 4 Hrs. $150 Max 8 Hrs. $300	Max 4 Hrs. $105 Max 8 Hrs. $210
Rehearsal Rooms A or B Each Rehearsal Room features two mirrored walls which can be concealed with black drapes, high ceilings, and open space.	1500	100	Max 4 Hrs. $400 Max 8 Hrs. $800	Max 4 Hrs. $280 Max 8 Hrs. $560
Board Room Perfect for a meeting or small presentation, complete with projection screen and whiteboard.	725	48	Max 4 Hrs. $150 Max 8 Hrs. $300	Max 4 Hrs. $105 Max 8 Hrs. $210
Board Room with Kitchen A kitchenette adjacent to the Board Room is convenient for storing and serving lunch or coffee.	725	48	Max 4 Hrs. $200 Max 8 Hrs. $400	Max 4 Hrs. $140 Max 8 Hrs. $280
McColl Family Theatre A proscenium theatre with trapped stage and single purchase fly system. Seating on orchestra and balcony levels. Detailed technical specifications are available upon request.		570	Max 4 Hrs. $1500 Max 8 Hrs. $3000	Max 4 Hrs. $1000 Max 8 Hrs. $2000
Wells Fargo Playhouse A modified thrust configuration with reconfigurable proscenium. Detailed technical specifications are available upon request.		250	Max 4 Hrs. $1000 Max 8 Hrs. $2000	Max 4 Hrs. $800 Max 8 Hrs. $1600

Additional Theatre Rental Fees:

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• Theatre rentals require technical support. A minimum of 1 technician at a rate of $25 per hour will be added to the rental fee. If other technicians are requested or required, the same rate will apply for each.
• Theatre rentals require the services of Children’s Theatre of Charlotte House Manager and Head Usher. There is a flat fee of $75 for this service. This fee assumes that additional ushers will be provided by the group renting the theatre. The Wells Fargo Theatre will require three additional, volunteer ushers. The McColl will require six additional volunteer ushers if balcony seating is not used, or ten additional ushers if balcony seating is used. If volunteer ushers cannot be provided by the group renting the theatre, there will be an additional per-usher charge.
• Events charging admission must arrange ticket sales through the Children’s Theatre of Charlotte’s Box Office. There is a per-ticket charge for this service.

After Hours Rentals

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• ImaginOn spaces for larger events and receptions are available only after regular operating hours. (after 6pm Friday, Saturday, and Sunday)
• All standard “prohibited uses” per the Charlotte Mecklenburg Library policy will apply to after hours rentals, with the exceptions of the following:
  • groups charging admission
  • fundraising activities or events
  • social gatherings
• In addition to the above exceptions, after hours rentals are considered “private functions” and are not required to be “free and open to the public and media” per standard PLCMC Policy.
• Rental receptions which will include alcohol may not begin until the public has left the building (this includes theatre audiences in the building).
• Neither the Public Library nor the Children’s Theatre will hold a liquor license. In any event where alcohol is served, the contracted caterer will hold the liquor license and handle all serving of alcoholic beverages.
• Rental rates are in 4 hour increments which includes set-up and break-down time.

Package	Capacity	For-Profit Rate	Non-Profit Rate
Reception Package This package allows guests to mingle throughout the large, public areas of the building, and to use the StoryLab, ImaginOn’s interactive exhibition space. The building’s central ramp provides access and vistas throughout the space. It is ideal for a cocktail or hors d'oeuvres reception. Rental includes use of the following areas and rooms: Main Lobby StoryLab Courtyard Mezzanine Gallery Catering Kitchen (2nd level) Board Room (2nd level)	600	Max 4 Hrs. $3000 Max 8 Hrs. $6000	Max 4 Hrs. $2500 Max 8 Hrs. $5000
Theatre Add-Ons Theatres in ImaginOn may be added to the Reception Package for additional fees:
McColl Family Theatre	570	$1,200	$800
Wells Fargo Playhouse	250	$800	$600
McColl Family Theatre Package Theatre rentals include use of the Green Room.	570	$1,500	$1000
Wells Fargo Playhouse Package Theatre rentals include use of the Green Room.	250	$1000	$800

Additional Theatre Rental Fees:

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• Theatre rentals require technical support. A minimum of 1 technician at a rate of $25 per hour will be added to the rental fee. If other technicians are requested or required, the same rate will apply for each.
• Theatre rentals require the services of Children’s Theatre of Charlotte House Manager and Head Usher. There is a flat fee of $75 for this service. This fee assumes that additional ushers will be provided by the group renting the theatre. The Wells Fargo Theatre will require three additional, volunteer ushers. The McColl will require six additional volunteer ushers if balcony seating is not used, or ten additional ushers if balcony seating is used. If volunteer ushers cannot be provided by the group renting the theatre, there will be an additional per-usher charge.
• Events charging admission must arrange ticket sales through the Children’s Theatre of Charlotte’s Box Office. There is a per-ticket charge for this service.

Additional After Hours Fees:

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• All after hours events require security. A minimum of 1 security officer at a rate of $25 per hour will be added to the rental fee. If other security officers are requested or required as determined by ImaginOn, the same rate will apply for each.

BIRTHDAY PARTIES

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ImaginOn does not currently have a Birthday Party program. If you would like to make ImaginOn part of your celebration, we suggest that you enjoy cake and gifts at home or at a neighboring restaurant, and then bring your group to ImaginOn for a Children’s Theatre show or a scheduled Library program.

Children’s Theatre group ticket sales can be purchased through the Box Office. Please call 704.973.2828 for information about prices and availability.

Scheduled library programs are listed in the online calendar. For more information, please call the Spangler Children’s Library at 704.416.4630 or The Loft (Teen Library) at 704.416.4660.

Remember to allow time to explore the building and enjoy the StoryLab!